Administrative Files and Board Books
Dates
- 1846-
Conditions Governing Access
Official policy for accessing Earlham Board of Trustees materials (March 2022):
Access to the Earlham Trustee Board Book
Background:
The Earlham Board of Trustee book is a comprehensive record of the work
of the board and therefore is not a public document due to the sensitive and
confidential information it may contain. Much of the information contained
in the board book is directed towards the fiduciary responsibility of the
Board and must remain confidential for the Board to carry out its work of
ensuring Earlham’s success.
The Board has approved the following policies access to the Board of
Trustee’s Book:
Policy Faculty and Staff Access to Board Book
Earlham faculty and staff who are current employees of the institution will
have supervised access to the Board book in the Earlham archives. One
copy of the Board book will be made available once the minutes from the
prior meeting are approved by the Board. Nothing from the board book
may be copied, photographed, reproduced, or shared in any way. Before
viewing the board book, all employees accessing the materials will be asked
to sign a Confidentiality Agreement for Access to the Earlham Trustee’s
Board Book. The signed copy of this document will remain on file in the
archives.
Liaison access to the Board Book
Student, faculty, and staff liaison will electronically receive the board book
at the same time as trustees. The board book is intended for liaison use
only and are not to be copied, photographed, reproduced, or shared in any
way. All liaisons are asked, annually, to sign the Confidentiality Statement
for Board of Trustees, Board Liaisons, and Committee Advisors.
Approved by Earlham Trustees
March 2022
Extent
0.00 Fix
Language of Materials
English
- Title
- Archon Finding Aid Title
- Description rules
- Other Unmapped
- Language of description
- Undetermined
- Script of description
- Code for undetermined script
- Language of description note
- und
Repository Details
Part of the Friends Collection and Earlham College Archives Repository